Approved  11/13/03

                                                                                    Asheville, NC

 

 

Minutes of the

North Carolina State Board of Optometry

September 19 – 20, 2003

Wallace, North Carolina

 

The North Carolina State Board of Examiners in Optometry met at the Holiday Inn Express in Wallace, North Carolina on Friday and Saturday, September 19 – 20, 2003 to determine the results of the Summer 2003 Clinical/Practicum Examinations and for other purposes.  Present were Drs. Scott Edwards, President, David Baxter, Secretary-Treasurer, Joel Banks, William Hendrix, William Rafferty and Ms. Trudy Mitchell, members of the Board.  Mr. James Richardson was unable to be present due to illness; however, he was present by way of a telephone hookup to his home for the opening of the meeting and to offer a motion that the minutes of the previous meeting be approved. Present in the role of Examiner in the absence of Dr. Baxter during the Summer 2003 Examinations was Dr. David Anderson.   Also present were Dr. John Robinson, the Executive Director, Janice Robinson, R.N., Administrative Secretary and Ms. Sara Roberts, the Administrative Assistant.                                                                                                                                                                                              

The meeting was called to order by the President who had Mr. Richardson on the telephone.  Following the role call of the Members present, Dr. Edwards offered an opening prayer.

 

On a motion by Mr. Richardson, seconded by Ms. Mitchell and carried unanimously, the minutes of the July 31 – August 3, 2003 meeting were unanimously approved.

 

The President made no formal report.

 

The report of the Secretary-Treasurer was given by Dr. Baxter.  Copies of the Budget Report dated July 1, 2003 through September 17, 2003 were distributed.  The Independent Auditors Report and Financial Statement for the year ending June 30, 2003 which had been previously sent to each Board Member.  Following the review of both documents by Dr. Baxter and the answering of questions by him, the Executive Director and the Administrative Secretary, Dr. Hendrix moved and Dr. Banks seconded a motion that the report of the Secretary-Treasurer and the Auditors Report  for fiscal year 2002-2003 be accepted.  The motion was unanimously carried.

 

 Executive Director’s Report.   A question arose in the audit concerning the total amount of funds the Board had on deposit in one financial institution.  A memorandum from the State Treasurer was received from the Bank of Four Oaks in which the State Treasurer assures that State Agencies under the provisions of the “Collateralization of Public Deposits Pooling Method” can safely deposits funds in excess of the Federally guaranteed amount of $ 100,000.00 in certain financial institutions.  The Bank of Four Oaks is one of those Banks named in the memorandum. This memorandum resolved the issue of how large a fund balance the Board can maintain in a single financial institution.

 

Computer networking problems began to occur with some frequency following the installation of the new server.  The source has been determined to be the fast speed of the server coupled with the slow speed of a hub that doesn’t have the capacity to handle the traffic.  Replacement of the hub and the oldest work stations with faster machines will take place over the next 6 to 8 weeks as a continuation of the Board’s policy of planed replacement of obsolete computers. 

 

There have been a number of responses to the mailing concerning the request by Travelers Insurance for optometrists to complete a supplemental application prior to the Company’s considering the renewal of their professional liability coverage.  As of today at least three optometric practices in the state have received such a request from Travelers.  The Board has received no information at this point in time of similar requests from other carriers.

 

At the last meeting the Board was informed that a malpractice law suit that had been brought against an ophthalmologist and a referring and co-managing optometrist.  At that time a probable cause committee was named.  Just this week Mr. Loper received a call from the attorney representing the optometrist and his professional liability carrier that the case against the optometrist has been withdrawn.  We have no details other than the fact that the optometrist is no longer involved in the law suit.

 

Dr. Rafferty and I recently concluded an investigation by visiting an optometrist’s practice to review specific patient records based upon information supplied to the Board by the Board of Pharmacy.  Mr. Loper will notify the optometrist involved of the results of the investigation and a Probable Cause Hearing.   We hope to hold the hearing prior to the time of the Board meeting in  November.

 

We have an investigation that has been ongoing for several years involving the unlicensed practice of optometry.  The investigation continues and a probable cause committee has been appointed

.

On a motion by Dr. Baxter, seconded by Ms. Mitchell and carried unanimously the report of the Executive Director was accepted.

 

The President without objection decided that a review of the draft of the document  prepared by Mr. Loper should wait until it is in final form.  To this end he instructed the Executive Director to contact Mr. Loper and have him overnight the documents when in final form to each Member of the Board with the understanding that they could review but not discuss it with each other or anyone else prior to the convening of a special called Meeting to take place at 5:30 P.M. on Monday, October 6, 2003. It is expected that the Board will discuss the document and related issues with its attorney in closed session during such special meeting pursuant to G.S. 143-318.11(3).

 

There was a brief discussion of the State Society’s President request to have a Board Member serve on an Editorial Board of a Society Publication.  It was the consensus of the Members that it would not be in the interest of either the Board or the Society for a Board Member to serve as a representative of the Board on an Editorial Board of a State Society Publication.

 

Dr. Banks and Ms. Mitchell were called upon to report on their review of web sites of other Boards including those in other states.  They reported that their searches produced a myriad of different web sites over the country; however, it was recognized that the sites of other states, while interesting, were of little help because of varying state laws governing public records. . Following a brief discussion the Board made no changes in its current policy of using its web site for the dissemination of public information.

 

 

The President next asked Dr. Hendrix to review communications with Mr. Bridges which he had undertaken at the request of the President.  He distributed a number of pieces of literature concerning the company and options for investments that, while not government insured, offered a higher rate of return with minimal risks.  Following discussion, the President instructed the Executive Director to pursue with Mr. Bridges some of the options discussed and to report back to the Board with recommendations at its next meeting.

 

Dr. Rafferty was called upon to report on his review of the Current CPT Codes to determine if any of the Codes that appeared in the AGREEMENT between the Board and the State Society and the Medical Board, the Medical Society and others had been deleted or changed in a manner so as to cause their use today to designate a procedure other than the procedure(s) set forth in the AGREEMENT executed on February 25, 1997 and the earlier declaratory ruling by the Board.  Dr. Rafferty distributed copies of the CPT Codes and the procedures they represent.  During a review of the codes and their respective numbers there were a number of replacements and some changes; however, nothing that Dr. Rafferty considered as “substantive” was found. 

 

After a thorough review of the scoring of the Summer 2003 Examinations by the entire Board Dr. Baxter moved and Dr. Banks seconded a motion that the following candidates, having been determined to have passed the examination, be licensed and their names entered into the Board Registry and assigned license numbers as follows:

 

Perry Joseph Castellano, O.D.  #1898   

            Gurpreet Kaur Chadha, O.D.               #1899  

            Tiffany Layne Chase, O.D.                   #1900  

            Devon Charles Dvorzsak, O.D.            #1901  

            Terry W. Ellington, O.D.                       #1902  

            Kent A. Haefs, O.D.                            #1903  

            Jason Lawrence Hendrix, O.D. #1904  

            Samuel Ryan Hobbs, O.D.                   #1905  

            Kevin Paul Hoye, O.D.             #1906  

            Jonathan F. Jackson, O.D.                    #1907  

            Stephanie Carol Johnson, O.D. #1908  

            Jung Eun Kim, O.D.                             #1909  

            Frances Clare Kramer, O.D.                #1910  

            David Jerome Kulesia, O.D.                 #1911   

            Megan Harrold Latham, O.D.               #1912  

            Tiffany Le, O.D.                                   #1913  

            Erica Snyder Morris, O.D.                    #1914  

            Robert Willilam Morris, O.D.                #1915  

            Jennifer L. Harrelson Murphy, O.D.      #1916   

            Nima A. Naik, O.D.                             #1917  

            Zachary Stephen Nobles, O.D. #1918  

            Nilpa Patel, O.D.                                  #1919  

            Dustin Lee Reece, O.D.                        #1920  

            James H. Singletary, O.D.                     #1921  

            Balpreet Sohi, O.D.                              #1922  

            Stephanie Leigh Tompkins, O.D.          #1923  

            Lisa Carol Whitman, O.D.                    #1924  

            Katherine S. Whittington, O.D. #1925  

            Susan Yee, O.D.                                  #1926  

 

The motion carried unanimously

 

 

 

The remaining candidates were determined to have failed the examination:

 

            Lori Couch, O.D.

            Gail Cox, O.D.

            Patrick Fahey, O.D.

            Lisa Barnhart Fox, O.D.

            Steven Haleo, O.D.

            Jamie Hanna, O.D.

            James Harris, O.D.

            William Kastern, O.D.

            Adrienne Nowicki, O.D.          

Hiten Prajapati, O.D.

Rosanna Richards-Delatour, O.D.

Crystal Whittington, O.D.

           

Dr. Baxter moved and Dr. Banks seconded a motion that the candidates listed above be notified of their failure.  The motion carried unanimously.

 

The next meeting of the Board will be a special called meeting to be held by way of a conference telephone call.  The date is tentatively set for 5:30 P.M. on Monday, October 6, 2003.  When the date is finalized in consultation with  Mr. Loper, the date and agenda will be posted on the Board’s web page.

 

The next regularly scheduled meeting of the Board will be at the Grove Park Inn in Asheville, NC beginning on Thursday, November 13, 2003 and ending no later than noon on Sunday, November 16, 2003.  Dr. Baxter moved and Dr. Banks seconded a motion that the Board Members use Wednesday, November 12, 2003 as a travel day and that reimbursement for the meeting be for travel, 5 days subsistence and 4 hotel nights.  The motion passed unanimously.

 

There being no further business the meeting was adjourned at 2:00 P.M. Saturday, September 20, 2003.  .

 

                                                                                   

           

                                                                                                Approved 11/13/03

                                                                                                                                Asheville, NC