North Carolina State Board of Optometry

June 5-8, 2003

Myrtle Beach, SC

The North Carolina State Board of Examiners in Optometry met at the Embassy Suites Hotel at Kingston Plantation in Myrtle Beach, South Carolina, June 5-8, 2003, for the purposes of approving the applicants to take the Summer 2003 Clinical/Practicum examinations, to finalize the examination schedule based upon the number of approved applicants, to review and adopt the budget for the fiscal year beginning July 1, 2003 and ending June 30, 2004, to review complaints, , to monitor continuing education during the Annual Spring Congress of the North Carolina State Optometric Society, and for other purposes. Present were Drs. William Hendrix, President, Scott Edwards, Secretary/Treasurer, Joel Banks, David Baxter, William Rafferty and Ms. Trudy Mitchell and Mr. James Richardson, Members of the Board. Also present was Dr. John Robinson, the Board’s Executive Director.

On Thursday, June 5, 2003 the meeting was called to order by the President at 8:40 A.M. who then asked Mr. Richardson to open the meeting with prayer.

On a motion by Mr. Richardson and seconded by Dr. Banks, the Minutes of the March 14-15, 2003 Meeting were unanimously approved.

On a motion by Dr. Baxter and seconded by Ms. Mitchell, the Minutes of the April 27, 2003 Meeting were unanimously approved.

The President stated that while he had no formal report he would like to thank the Members of the Board and Staff for their support and cooperation over the past year and commended the Members individually for their willingness to make difficult decisions as the profession continues to evolve in times of rapid change.

On a motion by Dr. Edwards and seconded by Dr. Baxter and approved unanimously the report of the President was received.

Report of the Secretary Treasurer. The Secretary-Treasurer presented the Budget Report that covered the period 07/01/02 through 05/30/03. With a month remaining in the fiscal year, Dr. Edwards reported that several of the line items in the budget exceeded the amount budgeted. Most notable was the amount budgeted for equipment and computers which exceeds the budgeted amount by a little over $ 2,600.00, said amount reflecting the purchase of two lap top computers and a new server.

On a motion by Dr. Baxter seconded by Ms. Mitchell and carried unanimously the Report of the Secretary-Treasurer was accepted.

Report of the Executive Director. As reported previously the Board was in need of replacing its server. Some weeks ago when a refurbished server that met the Board’s needs became available from Dell Computer it was ordered and installed. This purchase and the purchase of two lap top computers are reflected in the Budget Report presented by the Secretary-Treasurer.

There are 43 applicants for the Summer 2003 examinations. This number will require that the Board be in Raleigh for a minimum of four days, three days at the examination site and one day for set up and a Board Meeting. The dates that have been approved and that are currently posted are Friday, August 1, 2003 through Wednesday, August 6, 2003. It is now up to the Board to determine on which three days the examinations will take place so that a schedule can be drawn and the candidates notified as to the date and time they are to appear.

On a motion by Dr. Baxter seconded by Ms. Mitchell and carried unanimously the report of the Executive Director was accepted.

Examination Format. Following a discussion of the examination formats circulated following the meeting in April, a motion was made by Dr. Rafferty seconded by Dr. Edwards and carried unanimously that the examination format and scheduling that consists of four scenario stations and one procedure.

Approval of Applicants. On a motion by Dr. Banks seconded by Dr. Baxter and carried unanimously the applications of the following individuals recommended to the Board by the Executive Director as having been timely received be approved conditioned upon the fact that all documents required by the Board be received prior to their admission to the Summer 2003 Examinations:

Perry J. Castellano

Gurpreet K. Chadha

Tiffany L. Chase

Lori W. Couch

Gail L. Cox

Devon C. Dvorzsak

Terry W. Ellington

Patrick K. Fahey

Lisa Barnhart Fox

Kent A. Haefs

Steven L. Haleo

Jamie J. Hanna

James E. Harris

Jason L. Hendrix

Samuel R. Hobbs

Kevin P. Hoye

Jonathan F. Jackson

Stephanie C. Johnson

William F. Kastern

Jung E. Kim

Frances C. Kramer

David J. Kulesia

Megan H. Latham

Tiffany Le

Brian D. McCollom

Erica S. Morris

Robert W. Morris

Jennifer L. H. Murphy

Nima A. Naik

Zachary S. Nobles

Adrienne P. Nowicki

Nilpa Patel

Hiten P. Prajapati

Dustin L. Reece

Rosanna Richards-Delatour

James H. Singletary, Jr.

Balpreet Sohi

Stephanie L. Tompkins

Karen L. Weber-Mullican

Lisa C. Whitman

Crystal G. Whittington

Karen S. Whittington

Susan Yee

Board Office Lease. The current lease on the Board office between John D. Robinson and the State Property Office that is dated May 7, 2002 is for a one year term with the option to be renewed under the terms and options set forth therein for two additional one year terms. On a motion by Dr. Edwards seconded by Dr. Banks the terms of the lease were approved and the lease extended for another year.

Budget Proposal. Dr. Edwards presented the proposed Budget for Fiscal Year 2003-2004 prepared by the Executive Director. Action on the Budget was postponed until after the Executive Session.

Executive Session. The Board went into Executive Session at 2 P.M. on Thursday afternoon, June 5, 2003 to discuss Staff performance and salaries. In reconvening the meeting at 2:45 P.M. the President announced that in Executive Session the Board unanimously agreed that the performance of the Board Staff over the past year had been exemplary and that all of the Members of the Board were deeply appreciative of their dedication and professionalism in the performance of their duties.

The Secretary-Treasurer then presented the Budget for fiscal year 2003-2004 that included a 4 % pay raise for each of the members of the Board’s Staff and a 10% SEP contribution for the Executive Director, Administrative Secretary and the Administrative Assistant. Without discussion Dr. Edwards moved and Mr. Richardson seconded a motion that the Budget for the coming year as presented e adopted. The motion carried unanimously.

Report of the Examination Review Committee. Dr. Rafferty reported on behalf of the Examination Review Committee consisting of himself and the Executive Director. Three applicants who had failed the Winter 2003 Examinations appeared as scheduled in the Board office. The Committee found no reasons why it should recommend to the Board that any of the scores in question be changed. Dr. Rafferty then moved and Dr. Baxter seconded a motion that carried unanimously that the examination scores as reported to the candidates requesting a review of scoring are correct and that a letter so stating be sent to them.

Annual Audit. A proposal for performing the Annual Audit by the Accounting Firm of Waters and Piver was presented. On a motion by Dr. Baxter seconded by Dr. Rafferty and carried unanimously the proposal by the Mr. Waters on behalf of his firm was accepted.

Dates of Summer 2003 Examinations. On a motion by Dr. Edwards seconded by Dr. Banks and carried unanimously the dates of the Summer 2003 Examinations are to be Friday, August 1 through Sunday, August 3, 2003 at the Jane McKimmon Center on the campus of North Carolina State University in Raleigh, NC

Clinical Examiners. On a motion by Dr. Baxter seconded by Mr. Richardson the following were approved as Clinical Examiners for the Summer 2003 Examinations:

Drs. Bonnie Aiken, Kenny Bumgarner Thomas Bull, Robert Harding, David King, Don MacQueen, Brett Munn, , Robert Rosenstein, Yvonne Shook and Robert Sullivan, and

Approved as Alternate Examiners were:

Drs. Kevin Bell, Michael Clark, Robert Harding, Maggie Metwalli, Sandra Moore, Eric Oberdorf, Kerry Sullivan, and Matthew Vizithum.

Approved to be invited as observers were:

Drs. Ania Hamp & Joseph Sie

The motion carried unanimously.

ARBO/AOA Meeting. Drs. Hendrix, Rafferty, and Robinson will be attending the Annual Meeting of the Association of Regulatory Boards in Optometry and the American Optometric Association in San Diego, June 14 -21. On a motion by Mr. Richardson seconded by Ms. Mitchell registration fees, travel, hotel , 5 days meal and 5 days per diem were authorized for the Board Members for the ARBO meeting and that the Executive Director be reimbursed for his travel, hotel and meal expenses. The motion carried unanimously.

Board Policy on the Release of Contact Lens Prescriptions. Dr. Edwards moved and Dr. Baxter seconded a motion that the Policy Statement appearing in the workbook as amended be adopted. The motion carried unanimously. The Policy Statement on the release of contact lens prescriptions as adopted appears as an attachment to these minutes.

Annual Meeting. The Annual Meeting to elect officers was set for Wednesday, June 11, 2003 at 5:30 PM by way of a conference telephone call.

There being no further business the Board officially adjourned at noon on Sunday, June 7, 2003. The next meeting of the Board will be by way of a conference telephone call on Wednesday afternoon, June 11, 2003 at 5:30 P.M.

Approved August 3, 2003

Raleigh, North Carolina